The Heronwood Field Station is located at 6378 Hart Drive in Kalamazoo (Alamo) and features an elegant log building with a view of the pond and the 60 acres of woodland and fields beyond. Features include: Small conference room for 8, a great room set up conference-style for 25, a catering kitchen, classroom and laboratory spaces on lower level.
Seats 25 | Conference Style
Regular KNC hours are as follows:
Visitor Center; Monday-Saturday, 9 am – 5 pm, Sunday 1-5 pm
The facilities are available after hours. An after hours charge of $125 per hour will be required for rentals, in addition to the rental rate, after 5 p.m. and before opening in the morning. Facilities are available for evening events until 10 p.m. Package rates include the after-hours charge.
No, guests are admitted free. Guests are encouraged to enjoy the trails and exhibits of the Nature Center. Refreshments and/or beverages must remain in the event area.
Yes, you are welcome to have any licensed, insured caterer service your event. We do not require any approval, although we love it when the caterer is interested in providing a “green” event by learning about the composting and recycling options here at the Nature Center. Self- catered food/beverage requires KNC permission and proof of insurance.
Yes, beer and wine only. You need KNC permission, proof of Liability and Host Liquor Liability Insurance Policy, minimum of $1,000,000, with KNC named as additional insured and professional bartender. See KNC Alcohol Policy for details. We ask that only responsible amounts be served.
Set-up and clean-up/take-down are to be completed within the timeframe of the decided rental times and hours of the contract. If you exceed your time, a rate of $125 per hour will be charged, (plus after-hours fee if applicable).
Yes, temporary decorations are allowed, within area rented, as long as you use fish line, rope, or other method to hang items. No nails, staples, or tape can be used. No ladders, step stools, etc., may be used. KNC stewards are available to assist for a fee.
Tables and chairs are included inside Visitor Center spaces and Barn Upper Level. For outdoor spaces you may contract with a rental company to supply them.
Set-up for Visitor Center spaces and Barn Upper Level is provided. For other spaces, you do the set-up, or your rental company does.
Yes, however KNC staff has the right to control the volume of music.
You need to provide your own media equipment.
No smoking is allowed in buildings, or on the grounds.
No open flame is allowed in any buildings or structures. Grills and other open flame catering must be stationed at least 25 feet away from any building or structure.
Yes, most locations may have a tent(s). Tents requiring staking are not allowed inside the Hummingbird-Butterfly Garden. You must notify KNC staff of your plans.
Birdseed, real flower petals, and bubbles are allowed outside. Flower petals need to be swept up afterwards. No balloons, glitter or live animals, (including but not limited to: butterflies, doves, and dogs) allowed.
Yes, most locations may have a tent(s). Tents requiring staking are not allowed inside the Hummingbird-Butterfly Garden. You must notify KNC staff of your plans.
Wedding rehearsals and planning visits are permitted prior to the event date during regular business hours. All rehearsals and planning visits must be scheduled with the Facilities Rental Coordinator at least three weeks prior to the event.
Yes, you may make arrangements to use one space. Specific room assignments are not guaranteed. KNC is not responsible for personal belongings lost, damaged and or stolen.
As a nature preserve we never spray pesticides in a general area to control or limit mosquitoes or other insects. Use of pesticide sprays is not allowed. Insects are beneficial and control measures are used only when absolutely necessary.
For self-protection, remember to bring personal use insect repellent, sunscreen, water and any other supplies you need for yourself and your guests. The Visitor Center and Barn Upper Level is fully accessible and equipped with restrooms. There is a running water restroom near the Garden in the play-area.
KNC makes every effort to ensure a beautiful natural setting for your event, weather, animals, and unforeseen events permitting.
You need to plan ahead for a back-up space. No refunds are given on account of the weather.
We look forward to working with you to create an amazing event! Contact the Events Manager to learn more.
